Closing An Office
Simple Steps to Closing your Office
Although closing your office may seem like a daunting task, proper planning and execution are key to success. Between alerting your employees and clients, and ending your lease, asset removal should be an important part of the discussion. Otherwise, you could end up haunted by unnecessary headaches and stress. Contact us to make your next office closure Turnkey!
1. Terminating your commercial lease
Once you’ve decided to close or relocate your office, you’ll want to begin by reviewing your lease and notifying your landlord. Your lease will contain requirements outlining the proper conditions the suite should be left in. From there, you can develop a plan and timeline to vacate your space.
2. Notify your staff
It’s important to notify your staff early in the process, as this will allow them adequate time to prepare. Make sure to get feedback from your colleagues on what they’ll need to allow the smoothest transition out of the office. Whether shipping personal items and office materials to work from home or termination of employment, you may want to consider offering boxes and other moving materials. Keeping them involved in the discussion will ensure a smooth office closure.
3. Notify your clients
After informing your employees, updating your clients and vendors of your office closure is key to maintaining a strong working relationship during the transition. If you are relocating to new space, update your clients with your new address, as well as any vendors servicing your office. Make sure to alert both your clients and vendors of your first date of operation at your new location to avoid any confusion.
4. Asset Removal
Many leases require tenants to remove all furniture and materials from the premises to meet your obligations, as well as low voltage cabling or alarm systems for example. Furniture assets can be sold, donated, recycled or re-deployed to another location, always with the goal in mind to limit the cost and environmental impact of disposing furniture in a landfill. You may also need to ship any network equipment to a central location if your organization requires it. In addition, network assets can be recycled or destroyed with a certificate of destruction when handling sensitive documents.